Office Assistant

Provides day-to-day administrative and clerical support to ensure efficient office operations. This role is the first point of contact for visitors and callers and supports teams with scheduling, document preparation, records maintenance, and light bookkeeping tasks as needed.

Core responsibilities:

Greet visitors, answer and route phone calls, and manage the general office inbox.
Perform general clerical duties: photocopying, scanning, faxing, and mail distribution.
Maintain filing systems (electronic and physical) and ensure accurate document retention.
Enter and update data in internal systems (CRM, spreadsheets, databases).
Schedule and coordinate meetings, conference rooms, travel arrangements, and catering.
Order and maintain office supplies and coordinate vendor relations.
Prepare basic reports, memos, correspondence, and presentations.
Assist with invoicing, expense tracking, and petty cash reconciliation (if applicable).
Support onboarding logistics for new hires (workstation setup, access badges).
Assist other departments with ad-hoc administrative projects and special events.

Required qualifications:

High school diploma or equivalent, Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort learning new software.
Strong written and verbal communication skills.
Excellent organization, time management, and attention to detail.
Professional, friendly demeanour and customer-service orientation.
Ability to handle confidential information with discretion.

Benefits includes, 

Health insurance: medical, dental, vision
Pension scheme
Paid time off (PTO): vacation, sick leave, personal days
Paid holidays
Family leave: parental/maternity/paternity leave

International Jobs
⟦0098⟧
Administrative & Office Support Sector